NOTICE: This is a private system operated by the San Juan Unified School District. Valid authorization from SJUSD Human Resources is required to access this system. Unauthorized access is strictly prohibited.
Employee Self Service (ESS) is a secure web-based portal, available through the SJUSD Information Services Department. With ESS, you can review your specific personal and work-related information such as pay history, leave balances and W2 information.
The goal is to provide you with access to personal and work-related information on file and to ensure that the system has current and accurate information available in Human Resources.
Employee Self Service includes:
Employees are able to update or add the following information to their personal record:
Any questions regarding the information shown in ESS please contact SJUSD Human Resource department at HRESSSupport@sanjuan.edu.
Frequently Asked Questions: |
Answer: |
#1 |
As a current employee, your district email is linked to your ESS account. If you are no longer an employee please contact HR and we can update the system to reflect your personal email. |
#2 |
Current employees may register as a Staff account. 1. Select register from the ESS homepage |
#3 Attention: If you already have an account while employed, please continue to use it. You DO NOT need to create a Guest account. If you are having difficulties accessing your existing account, please email HRESSSupport@sanjuan.edu for assistance. |
For previous employees that never registered as staff prior to leaving the district, account creation is a 2-step process. First, you will need to register as a Guest account. Second, HR will review your information and either authorize or not authorize your account. Please be sure that HR has your personal email on file in the system; see FAQ#1. Step One Step Two |
#4 |
Click Employee ID Look Up link on the left navigation bar. Access to this link is only available on District network for current employees. |
#5 |
All users with the exception of Payroll or Human Resource personnel should be using Staff |
#6 |
At the login screen, enter your username and then click on Forgot Password? link. An email to reset your password will be sent to the address on file. |
#7 |
Employee absence requests should be made using the district approved form. |
#8 |
Please contact the HR department via email at HRESSSupport@sanjuan.edu with your name and EID and included what information is not correct. |
#9 |
Please contact your timekeeper |
#10 |
No, absences should only be posted in two week blocks of time. |
#11 |
If request status is Pending (color of the request is Dark Blue) you can delete or modify the request. If request and the status is Used (color of the request is Light Blue) you must complete and submit an absence correction form via email to HRESSSupport@sanjuan.edu for processing. |
#12 |
It appears the error has to do with some bad web browser cached item(s) on your local computer. We have come across this multiple times and clearing the local browser cache has fixed the problem. Please note: Clearing your browser cache using the following directions will delete all website data including cookies, tracking, form data and credentials (logoff all websites). Navigation may vary but essentially should be as follows. Chrome Microsoft Edge Internet Explorer Firefox Safari |